Covid-19 Preparedness Plan For Rooted Family Medicine
Rooted Family Medicine is committed to providing a safe and healthy workplace for all our workers and customers. To ensure that, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Managers and coworkers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our coworkers, management and customers. Only through this cooperative effort can we establish and maintain the safety and health of our workplaces.
Management and workers are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. Rooted Family Medicine managers and coworkers have our full support in enforcing the provisions of this policy.
Our workers are our most important assets. We are serious about safety and health and keeping our workers working at Rooted Family Medicine. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process by [Describe how worker concerns have been addressed, how worker suggestions and feedback have been requested, and how those have been integrated into developing the plan]. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses:
Rooted Family Medicine (RFM) does not have any employees. RFM does share space with other independent contractors (IC). All ICs sharing the same space will screen themselves for temperature daily. If their temperature exceeds 99.9 they will refrain from coming to the office and report their elevated temperature to all other ICs. If IC who has been in the office in the past two weeks begins to develop symptoms of COVID-19 or tests positive for COVID-19 in the last two weeks, they will report their symptoms or test results to other ICs. Any IC who begins to feel symptoms of COVID-19 while in the office will be requested to return home immediately and the office will be cleaned thoroughly after their departure. If any IC has been exposed to a person with COVID-19 they will contact all other ICs and self-quarantine for 2 weeks.
Screening and policies for patients
In order to ensure the health and safety of our community, we will also be screening patients before they are able to have in-office visits. The following questionnaire will be given to each patient before their visit via email. If a patient answers “yes” to any of the questions, we will request that the appointment be rescheduled to at least 3 weeks out or changed to a virtual visit.
Requests of Customers
In order to ensure the safety of our workers and customers we request that all customers wear masks while present in our clinic. This is the language that will be used in our space and sent to customers via email.
“We ask that all Rooted Family Medicine patients, please wear a mask, per CDC guidelines, while inside of the office. Wearing a cloth mask helps to prevent the spread of infection and is protection for all. We recognize that not everyone will have access to a mask, or the ability to wear one, but if you are able to please do so. If you have any questions or concerns about mask-wearing, please do not hesitate to contact us.”
Basic infection prevention measures are being implemented at our workplaces at all times. IC are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet. All visitors to the facility will be required to use hand sanitizer immediately upon entering the facility. Hand sanitizers is of greater than 60% alcohol.
There will be a hand sanitizing station at the front door for individuals to use upon immediate arrival as well as when leaving the facility. There will be hand sanitizer available throughout the clinic, as well as our bathrooms for additional handwashing.
Respiratory etiquette: Cover your cough or sneeze
Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and visitors. You will see signs reminding all patrons of RFM to cover their cough or sneeze.
Physical distancing is being implemented in the workplace through the following engineering and administrative controls:
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, delivery vehicles and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc.
Communications and training
This Preparedness Plan was communicated via email to all ICs that share space on 5/29/2020. Additional communication and training will be ongoing as needed via email and regular zoom/facebook meetings. Instructions will be communicated to customers about how to pick-up supplements and ensure proper physical.
This COVID-19 Preparedness Plan has been certified by Rooted Family Medicine management, Ariel Barkeim, and was posted throughout the workplace on 6/1/2020. It will be updated as necessary.